Workflows

Why it’s high time your HR workflow adopted automation

In today’s fast-changing business world, changing and adopting new business strategies is a requisite for any business looking to outpace their competitors. When the competition is this fierce, any small detail can mean the difference between winning and losing. For HR teams, the most important processes are just as time-consuming, cumbersome, and costly as they were a few decades ago, that’s why workflow automation has become a strategic necessity.

When business is going well, organizations tend not to question their current strategies. But executives need to acknowledge that at any point, this could change in the blink of an eye.

There are certain aspects of HR that are transactional in nature, such as how we capture candidate and employee information and maintain those records and reports. Automation is key in finding efficiencies in those processes.

Recent research shows that HR managers could save up to 14 hours a week if they were using automation. Just imagine how big the impact of manual or “automationless” processes on your business productivity are. According to another survey, managing people has been ranked the second most common source of stress in the workplace. As a result, 44 percent of HR managers frequently feel overwhelmed by their responsibilities.

What is HR automation software for?

As the implementation of automation tools has become more and more prevalent for modern businesses, changing your company’s behavior towards innovative HR solutions will be a huge kick-start.
Below are some of the most innovative examples of how you can benefit from having an automated human resources workflow solution that makes your HR managers happier:

list-item-1 Eliminate manual cut-copy-paste work and minimize human errors in data entry.
list-item-1 Reduce costs and improve your business’ accountability.
list-item-1 Achieve better results with communication between teams.

The most common use cases where an automated HR workflow can be applied include: employee onboarding, internal job applications, leave requests, employee exit checklists, employee data management, performance reviews and many more

Let’s see what a basic onboarding procedure looks like and how it can be automated

Collecting e-signatures

Step 1.

An employee receives a job offer. The employee fills in their personal details and signs the offer.

Check information

Step 2.

The HR department receives the offer and checks the provided information.

Notification the IT department

Step 3.

The HR department notifies the IT department.

Prepare the required equipment and register new users

Step 4.

The IT department executives prepare the required equipment, the workplace, and registers new user accounts.

Equipment Use and Confidentiality agreements

Step 5.

The HR department requires the employee to sign Equipment Use and Confidentiality agreements.

Configuring and sending notifications

Step 6.

All copies of documents are signed and forwarded to the Finance and Executive board.

Automate your onboarding workflow using airSlate in just 3 simple steps:

HR workflow create a flow template

Add the job offer and other docs with all the necessary fillable fields — such as employee personal details and signature fields — to your flow.

HR workflow Roles and Responsibilities

Create and assign roles for everybody who is involved in the Flow (the employee, responsible HR managers, IT specialists). Set access permissions and assign the fields in the documents to the roles you’ve created.

HR workflow Email notification bot

Add Bots that would send email notifications and route documents from role to role based on the conditions you’ve set. Then, simply share the Flow with recipients.

Solve your specific HR needs without IT support

Since every workflow is different, the software you’re looking for should correspond with your preferred HR processes. In reality, however, most automation platforms on the market either a) don’t match your business goals or b) are only capable of processing certain parts of a workflow chain.

HR workflow team work

Follow these recommendations for a better understanding of how to evaluate which tools are the right fit for your team.

airSlate is designed for creating and managing workflows at any scale. It starts you off with all the necessary flexibility in terms of simplified team collaboration, easy document workflow automation, advanced reporting and tracking, and so on.

From now on, you can complete and automate any human resources workflow without paying extra for third-party solutions and API-integrations. With airSlate you get a secure and transparent data flow that keeps you informed of where your data was, is and will be.

Get the best HR workflow solution

Automate your HR processes without any IT support